Submission Method

Please log in the Electronic Submission System to submit your paper; ( .pdf only)


Contact Us

Conference Secretary:
Kiko Xu


Tel : +852-3500-0005 (Hong Kong)


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Co-Sponsored by


Registration Fee

  Registration Fee
Authors (Student) 450 USD
Authors (IC4E Reviewer) 450 USD
Authors (IEDRC member) 480 USD
Authors (Non member) 500 USD
Only for presenters 350 USD
Listeners: 300 USD
One Day Tour 100 USD
Additional Paper(s) 350 USD
Additional Page 50 USD / One Page
Extra Proceeding 60 USD

Good News! All authors can join the IEDRC for free now, then you can register the conference as "IEDRC Member"(480 USD). Please visit the following website for more information.(

* One regular registration can cover a paper within 5 pages/proceeding or 8 pages/journal, including all figures, tables, and references.

** One regular registration with one or more additional papers has only one proceedings or journal.

*** Student fee is ONLY applicable for students who are FIRST authors.
**** For the authors who have difficulties to pay US Dollars, such as Iran, please pay Euros.

***** If you would like to register the conference and publish your paper as the reviewer, please send email to (Only Ph.D holder can apply)

****** Listener's registration form (Click)


Authors' registration fee includes:
Technical Sessions
Coffee breaks
on January 11&12, 2019
Lunch on January 11&12, 2019

Dinner on January 11, 2019
Conference bag and conference accessories
Conference document (proceedings on book) 

Listeners' registration fee includes:
Technical Sessions

Lunch on January 11&12, 2019
Dinner on January 11, 2019

Conference bag and conference accessories

Visa Application

A visa is NOT necessary for US passport holders visiting Japan for a short-term stay of less than 90 days with the purpose of tourism and business.

*Please note that the visa waiver arrangement with the United States does NOT apply to U.S. individuals wishing to travel to Japan for news media related activities, attending depositions taken by U.S. Consul, or for U.S. Federal Government employees on official business or transit to/from official mission.

List of Nationals and Citizens of Countries and Regions with Reciprocal Visa Exemption Arrangements with Japan
Please note that in principle we do not accept an application from B-1 and B-2 U.S. visa status holders.
You must be a resident of DC, VA, or MD in order to apply for a visa through the Embassy in DC.
To check the location of the Embassy/Consulate-General with jurisdiction over your place of residence, please click here.
As a general rule, the visa applicant should come in person with exception of applications for diplomatic/official visas and applications through formal application agencies.

Visa Validity
In general, a visa is only valid for one entry. A visa is valid for 3 months from the day of issuance. Therefore, entry into Japan should occur within this time frame.
A Multiple entry visa is valid for 1 to 5 years. Mulitiple entry visas can be issued to citizens of countries that Japan has bilateral agreements with and to visitors with business purposes.
A Double-Entry Transit visa is valid for 4 months and can be used twice (once on the way to your destination and once on the return trip) to complete a round trip.

Application Form and Necessary Documents

Embassy/Consulate General of Japan will not make copies. If you need original documents, please bring the original plus one copy.

Passport with sufficient validity date (An alien travel document must have 6 months or more validity)

Visa application form
Visa Application Form [PDF]
Sample [PDF]

Photo (passport size, attached to the visa application form)

Additional Forms

Guarantee Letter
Japanese [PDF]
English [PDF]

Invitation Letter/Reason for Invitation
Japanese [PDF]
English [PDF]

Please note the information above is just for your reference. For the detailed information, please check with local embassy in your country or visit

Please Note: Please note IC4E conference and the organizing committee of the conference are not authorized to assist with the VISA process beyond providing the Notification of Invitation Letter issued by IC4E Conferences and Conference Committee Board. Should your application be denied, IC4E Conferences and the organizing committee of the conference cannot change the decision of the Ministry of Foreign Affairs, nor will IC4E Conferences and the organizing committee of the conference engage in discussion or correspondence with the MOFA or the Embassy on behalf of the applicant. The registration fee cannot be refunded when the VISA application of individual being denied.